Setting Up Your Shareholder Registry
The Holders page is your company’s shareholder registry — a unified list of shareholders across all share classes and types. From here you can add holders one at a time, import a full list in bulk, and export the registry for reporting.
Overview
Section titled “Overview”Go to Holders in the Issuer Portal to view your registry. If no shareholders have been added yet, you’ll see an empty state with three actions: Add Record, Export, and Import.
Once holders are added, you can search by name, filter the list, and sort the table (by ownership or another field) using the controls above it.
Adding a Holder Manually
Section titled “Adding a Holder Manually”Click Add Record to open the Shareholders Add Record form. Every record starts with a Type, which determines what the entry represents and which fields you’ll need to complete.
Record Types
Section titled “Record Types”Issuance Records new shares issued to a shareholder — for example during a capital increase, or when onboarding a new investor.
Transfer Records a written assignment of traditional (non-tokenized) shares between two shareholders. Fields:
- Share Name and Ticker
- Shares, Date, Price (optional)
- Sender — the shareholder giving up the shares
- Recipient — the shareholder receiving them
- Notes (optional)
Cancel Records a capital decrease during which traditional shares are invalidated. Fields:
- Share Name and Ticker
- Shares, Date, Price (optional)
- Owner — the shareholder whose shares are cancelled
- Notes (optional)
Checkpoint Sets the number of shares a shareholder owns at a given point in time, regardless of earlier transactions. Fields:
- Share Name and Ticker
- Shares, Date, Price (optional)
- Owner
- Notes (optional)
For every type, Share Name and Ticker selects the share class the record applies to, and Date defaults to today but can be changed.
Once the required fields are complete, click Add Record to save the entry, or Discard to cancel.
Importing Holders in Bulk
Section titled “Importing Holders in Bulk”To add many holders at once, click Import on the Holders page. The import flow has four steps.
1. Choose an Import Type
Section titled “1. Choose an Import Type”- New Issuance — entries in the uploaded file are added to new and existing shareholders as issuances. Use this for capital increases or other incremental share issuance.
- Checkpoint Overwrite — the traditional share count for every shareholder in the file is set to the entered amount. Use this when creating your shareholder registry for the first time.
2. Download the Template
Section titled “2. Download the Template”Click Download XLS template to get the import file in the required format, then click Next.
3. Fill in the Template
Section titled “3. Fill in the Template”Fill in every column except Phone number, which can be left blank. The template includes:
| Column | Required |
|---|---|
| Full Name | Yes |
| Number of Shares | Yes |
| Postcode | Yes |
| Phone number | No |
4. Upload the File
Section titled “4. Upload the File”Click the upload area and select your completed file (.xls or .xlsx).
Optionally, check Email the holders to confirm their entries. If checked, each holder receives an email to confirm their details; once confirmed, they manage their own information going forward and the registry reflects their profile.
Click Import to complete the upload.
Exporting Holder Data
Section titled “Exporting Holder Data”Click Export on the Holders page and choose a format:
- Export to PDF
- Export to Excel
- Export to Google Sheets
You can also enable Show Email Addresses to include holder email addresses in the exported data.